Staff Travel - Overview

Application Highlights

Comprehensive and responsive 360 degree staff travel and expense management system for leisure and duty travel that supports both web and mobile devices.

Over 100k satisfied users across various airlines who are currently using this system.

Integrations with GDS, Payment gateway, Oracle HRMS, SAP, LDAP, Finance, Payroll and Revenue Management System.

Multiple payment modes (Cash, Credit/Debit Card, Net Banking, Mobile Payments and Payroll).

Expense claims management on duty travel booking with option of advance fund request or reimbursement.

Customizable reports with option to structure and build your own report template.

Work flow process management for approvals.

Partial, Downgrade, Full cancellation and Refund using AER.

Comprehensive notifications and alerts through email and SMS.

Multi-currency & Multi-lingual Support.

Staff Travel - Modules

Booking Module

1. ID100, ID90, ID75, ID50, ZED tickets & My ID travel

2. Relevant alerts like passport expiry and age limit restrictions

3. Book One Way, Return or Multicity trips

4. Avail various payment options based on the ticket status and itinerary details. Facility for multiple modes of payment for One transaction

5. Auto calculated fare details along with break-up of fare, taxes, fee, discounts and total trip cost

6. Online check-in directly through application

7. View Standby list and Check seat priority list on waitlist tickets

8. Retired and Former staff ticketing option

Duty Travel Features

1. Book on own airline and on other airlines

2. Auto-populated Approver Matrix

3. Customizes the Duty travel benefits for the airlines based on the airline policies

4. View booking history and manage booking

Reports Module


1. Various HR , Employee , Admin and Finance reports

2. Customizable with option to build your own reports

3. Export or download reports in CSV , excel or PDF format

4. GDS reports

5. Policer and other booking log reports

6. Search feature with filters and sorting option to view specific reports

Admin Module


1. Entitlement configurations which can be customized based on requirements

2. Employee and dependant master configurations

3. Duty travel approval hierarchy configurations

4. Reports configurations

5. Open Jaw configurations

6. Embargo restrictions

7. Assigning coordinators for various bookings

8. Tax configurations

9. Cost centre configurations

10. User Management

11. Content management for news flashes, advertisements and policy uploads

12. Email & Sms configurations

Claims Management Module


1. Pre – travel advance request forms submission through the system

2. Configurable Per diem calculations as per policies

3. Customizable Reminders and alerts to submit post travel claims

4. Reimbursement can be directly done to staff payroll

5. Multi currency based calculation facility

6. Pre define approval hierarchy to quick and seamless approvals

7. Option to upload bills and receipts directly onto the system

8. Forex surrender forms

Refund & Cancellations Module


1. Refund options – Full , Partial , Downgrade or Upgrade via AER (Automatic exchange & Refund)

2. Configurable time limits to cancel tickets prior to the flight

3. Entitlements can be reverted back to original state after cancellations

4. Alerts & notifications triggered on cancellations

5. Cash reimbursement directly to payroll

6. Finance can refer to General Ledger entries to identify booking and refund mode

7. Penalty charges during cancellation can be configured through system